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Unit Record Report

The Unit Record provides data about Washington students who receive need-based financial aid. It identifies the type and amount of aid received by students. The Washington Student Achievement Council collects this data to analyze who benefits from aid programs. The report helps determine how well federal, state, institutional, and other aid sources are meeting student need. It is used to evaluate state financial aid programs, support budget requests, and improve services to students.

Every college that participates in the Washington College Grant program is required to complete the Unit Record Report at the end of each fiscal year.

2024-25 Reporting

Timeline for 2024-25 Reporting

Dates
Event
June/July 2025 2024-25 Unit Record Report manual available
August 11, 2025 Unit Record Portal opens for institution file uploads
Date/Time TBA Unit Record Report training webinar, option #1 – All institutions (General session, not CTC specific)
Date/Time TBA Unit Record Report training webinar, option #2 – All institutions (General session, with emphasis for SBCTC ctcLink/PeopleSoft system institutions)

Date/Time TBA

Unit Record Report training webinar, option #3 – All institutions (General session, not CTC specific)
TBA, as needed Live, Small Group, On-line Tutorial Training Sessions for Unit Record Report, “upon request” 
October 20, 2025 Unit Record Reports due from all institutions for 2024-25
January 2026 Institutional Profile Reports available

2024-25 Unit Record Report Manual and Information

  • 2023-24 Unit Record Report Manual – Coming soon!
  • 2023-24 Unit Record Report Sample CSV File 

2024-25 Unit Record Webinar Training & Presentations

  • Links to PDF and YouTube webinar videos will be available beginning August 2025