Unit Record Report

The Unit Record provides comprehensive information about Washington students who receive need-based financial aid, and about the type and amount of assistance they receive. The Washington Student Achievement Council collects and analyzes this information to better understand who is benefiting from financial aid programs and how well federal, state, institutional, and other aid sources are meeting student need.

The information is used to evaluate state financial aid programs, to support budget requests for state financial aid programs, and to improve services to students.

Every college and university that participates in the State Need Grant program is required to complete the Unit Record Report at the end of each fiscal year.

2017-18 Reporting

Participating colleges and universities must report data for this award period at the end of the fiscal year. Institutional staff should refer to the 2017-18 Unit Record Report Manual, which includes significant changes from 2016-17.

Timeline for 2017-18 reporting:

2018 Dates Event
July 2017-18 Unit Record Report manual available
August 7, 9:30 a.m. Unit Record Report training webinar for all institutions, except CTCs
August 9, 1:30 p.m. Unit Record Report training webinar for all institutions, except CTCs
August 13 Unit Record Report Application available for submissions
August 28, 1:30 p.m. Unit Record Report training webinar for CTC Legacy-system institutions
August 30, 9:00 a.m. Unit Record Report training webinar for CTCLink system institutions
October 19 Unit Record Report due from all institutions for 2017-18

2017-18 Unit Record Report Manual and Information

2017-18 Unit Record Report Webinar Training and Presentations

  • Unit Record Report Training - all institutions except CTCs (PDF) (YouTube)

  • Unit Record Report Training – All CTCs except Spokane, Spokane Falls, and Tacoma (PDF) (YouTube)

  • Unit Record Report Training – Spokane, Spokane Falls, and Tacoma Community Colleges (PDF) (YouTube)