The Unit Record provides data about Washington students who receive need-based financial aid. It identifies the type and amount of aid received by students. The Washington Student Achievement Council collects this data to analyze who benefits from aid programs. The report helps determine how well federal, state, institutional, and other aid sources are meeting student need. It is used to evaluate state financial aid programs, support budget requests, and improve services to students.
Every college that participates in the Washington College Grant program is required to complete the Unit Record Report at the end of each fiscal year.
2024-25 Reporting
Timeline for 2024-25 Reporting
|
Dates
|
Event
|
|---|---|
| June/July 2025 | 2024-25 Unit Record Report manual available |
| July 29, 2025, 1:30 p.m. | Unit Record Report training webinar, option #1 - All institutions (General Session, not CTC-specific) |
| August 11, 2025 | Unit Record Portal opens for institution file uploads |
| August 12, 2025, 1:30 p.m. | Unit Record Report training webinar, option #2 – All institutions (General session, not CTC-specific) |
|
August 14, 2025, 9:30 a.m. |
Unit Record Report training webinar, option #3 – All institutions (General session, with emphasis for SBCTC ctcLink/PeopleSoft systems) |
| Scheduled upon request | Online individual or small group Tutorial Training Sessions for Unit Record Report |
| October 20, 2025 | Unit Record Reports due from all institutions for 2024-25 |
| January 2026 | Institutional Profile Reports available |
2024-25 Unit Record Report Manual and Information
- 2024-25 Unit Record Report Manual – PDF
- 2024-25 Unit Record Report – Sample CSV File
2024-25 Unit Record Webinar Training & Presentations
- Links to PDF and YouTube webinar videos will be available beginning August 2025