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Unit Record Report

The Unit Record provides data about Washington students who receive need-based financial aid. It identifies the type and amount of aid received by students. The Washington Student Achievement Council collects this data to analyze who benefits from aid programs. The report helps determine how well federal, state, institutional, and other aid sources are meeting student need. It is used to evaluate state financial aid programs, support budget requests, and improve services to students.

Every college that participates in the Washington College Grant program is required to complete the Unit Record Report at the end of each fiscal year. 

2022-23 Reporting

Timeline for 2022-23 Reporting


Late June 2023

2022-23 Unit Record Report manual available

July 18, 2023
1:30 p.m.

Unit Record Report training webinar option #1 - Suitable for all institutions (not CTC-specific)

August 8, 2023
1:30 p.m.

Unit Record Report training webinar option #2 - All institutions, with emphasis for SBCTC ctcLink/PeopleSoft system institutions

August 10, 2023
9:30 a.m.

Unit Record Report training webinar option #3 – Suitable for all institutions (not CTC-specific)

Dates TBA
July/August 2023

Live Online Tutorial Training Sessions for Unit Record Report 3.0

August 7, 2023

Unit Record Report Portal opens for institution file uploads

October 9, 2023

Unit Record Report due from all institutions for 2022-23

January 2024

Institutional Profile Reports available

2022-23 Unit Record Report Manual and Information

2022-23 Unit Record Webinar Training & Presentations

  • August 8, 2023 Unit Record Report Training – SBCTC ctcLink/PeopleSoft Institutions (pdf) (YouTube)
  • August 10, 2023 Unit Record Report Training – All Institutions (pdf) (YouTube)