Unit Record Report

The Unit Record provides comprehensive information about Washington students who receive need-based financial aid and the type and amount of assistance they receive. The Washington Student Achievement Council collects and analyzes this information to better understand who is benefiting from financial aid programs and how well federal, state, institutional, and other aid sources are meeting student need.

The information is used to evaluate state financial aid programs, to support budget requests for state financial aid programs, and to improve service to students.

Every college and university that participates in the State Need Grant program is required to complete the Unit Record Report at the end of each fiscal year.

2013-14 Reporting
Participating colleges and universities must report data for this award period at the end of the fiscal year. Significant changes have been made to the Unit Record Report manual. Institutional staff should refer to the manual available on this site.

Timeline for 2013-14 reporting:

June 16, 20142013-14 Unit Record Report manual available, and sample CSV file available for submission (online at this site).
Late June 2014Webinar training for institutions converting from secure site to portal site report.
August 2014Webinar training for institutions reporting for the second year through the portal site.
August 15, 2014Unit Record Report Application available for submission.
October 10, 2014Edited Unit Record Reports due from all institutions.

 


 

 



 

2013-14 Unit Record Manual and Information
2013-14 Unit Record Report Portal Site Manual
2013-14 Unit Record Report Portal Sample CSV File

2013-14 Unit Record Webinar Training Presentations
2013-14 Unit Record Report Training PowerPoint for Portal Site (CTC schools only - PDF version)
2013-14 Unit Record Report Training PowerPoint for Portal Site (CTC schools only - webinar video)
2013-14 Unit Record Report Training PowerPoint for Portal Site (All schools except CTCs - PDF version) 
2013-14 Unit Record Report Training PowerPoint for Portal Site (All schools except CTCs - webinar video)

2014-15 Reporting
The timeline for this year and all future years is expected to be similar to the 2013-14 timeline and should be updated by April 1 of each year.