Unit Record Report

The Unit Record provides comprehensive information about Washington students who receive need-based financial aid and the type and amount of assistance they receive. The Washington Student Achievement Council collects and analyzes this information to better understand who is benefiting from financial aid programs and how well federal, state, institutional, and other aid sources are meeting student need.

The information is used to evaluate state financial aid programs, to support budget requests for state financial aid programs, and to improve service to students.

Every college and university that participates in the State Need Grant program is required to complete the Unit Record Report at the end of each fiscal year.

2014-15 Reporting
Participating colleges and universities must report data for this award period at the end of the fiscal year. Significant changes have been made to the Unit Record Report manual. Institutional staff should refer to the manual available on this site.

Timeline for 2014-15 reporting:

2015 DatesEvent
June2014-15 Unit Record Report manual available. Sample CSV file avilable (online at this site).
August 4, 2 p.m.Webinar training for 2014-15 Unit Record Report. 
August 12, 10 a.m.Webinar training for 2014-15 Unit Record Report.
August 17Unit Record Report Application available for submission.
August 25, 2 p.m.Joint Webinar Training with SBCTC for 2014-15 Unit Record Report.
October 9Edited Unit Record Report due from all institutions.

2014-15 Unit Record Manual and Information

2014-15 Unit Record Webinar Training Presentations (links available in August)

  • Unit Record Report Training PowerPoint for Portal Site (CTC schools only - PDF version)
  • Unit Record Report Training PowerPoint for Portal Site (CTC schools only - webinar video)
  • Unit Record Report Training PowerPoint for Portal Site (all schools except CTCs - PDF version)
  • Unit Record Report Training PowerPoint for Portal Site (all schools except CTCs - webinar video)